I just sort by date modified on my work folder and purge stuff older than a year. Anything of value was moved to its permanent home and properly document controlled.
It’s a river of trash yes but anything of value floats to the surface.
My files are all perfectly stored but it’s impossible to enforce proper naming on your colleagues… No matter how clearly you spell it out they will always mess it up.
We have a document repository managed by corporate governance and to file documents in it they need to go through a workflow which enforces naming convention/category and establishes approval chain, version control, and review intervals. Anything that is actively used for things should be captured in this system, there’s some that aren’t of course but it’s the standard and you’re laughed at if you reference documentation outside of this system basically. We do this to comply with audit requirements but it’s also just good practice and everyone basically sees the value in it, despite the mild annoyance of dragging your document in to a webpage and filling out some fields.
That’s why I don’t care about my personal document organization too much, because anything of value is getting liberated into a controlled doc template meant for it’s specific purpose and put into the system where it lives it’s life.
I just sort by date modified on my work folder and purge stuff older than a year. Anything of value was moved to its permanent home and properly document controlled.
It’s a river of trash yes but anything of value floats to the surface.
My files are all perfectly stored but it’s impossible to enforce proper naming on your colleagues… No matter how clearly you spell it out they will always mess it up.
We have a document repository managed by corporate governance and to file documents in it they need to go through a workflow which enforces naming convention/category and establishes approval chain, version control, and review intervals. Anything that is actively used for things should be captured in this system, there’s some that aren’t of course but it’s the standard and you’re laughed at if you reference documentation outside of this system basically. We do this to comply with audit requirements but it’s also just good practice and everyone basically sees the value in it, despite the mild annoyance of dragging your document in to a webpage and filling out some fields.
That’s why I don’t care about my personal document organization too much, because anything of value is getting liberated into a controlled doc template meant for it’s specific purpose and put into the system where it lives it’s life.